1. Question: Where do conferences tend to take place?
Answer:
Great popularity is enjoyed by big Russian cities: Moscow, Saint Petersburg, Yekaterinburg, Kazan, Nizhniy Novgorod and Sochi. Apart from boasting a rich infrastructure, they are also attractive because of their intense cultural life and the historic past.
Travel incorporated with conferences is an experience affording pleasure to attendants and family members as well.
Delegates travel, accumulate experience, get to know historic attractions.
2. Question: What should today project managers be a good at?
Answer:
The range of their duties far exceeds the framework of large-scale meetings coordination. More and more smaller events and conferences are attended to on a decent level, too. This indicates that changes are brought into the qualification demands made of the work of project managers. Their task is no longer but a settlement of «merely such questions as the organization of microphones, projectors and charwomen groups». What is in fact necessary is to know how to accomplish event management. It is event planning and detailed consultations with customers that are an essential constituent of exclusive services offered to the customer.
3 Question: how to organize a proper event in Russia?
Answer:
Many companies handle the preparation on their own having gained certain experience and are cautious to entrust the event realization to exterior organizations, thus losing appreciable sums of money. In the first place, the executor (as a rule, a particularized company – tour operator) should take the following principal steps: - get familiarized with the objective the company wants to achieve when entrusting their event to the executor; - choose the proper place providing comfortable accommodation of the participants; - organize familiarization visits; - make up an estimate taking into account demands to the quality of services and budget.
The event location is determined according to the following critical criteria: its convenience for the participants of the event, availability of highly professional service, optimal price and security.
4 Question: Should the event organizer manage the event on his own?
Answer:
Event management should be carried out by the executor (tour operating company). Customers should not preoccupy themselves with the readiness of halls, provision of coffee breaks, equipment test, interaction with the event participants regarding organization issues.
The Reisebuero WELT company professionally organizes events of diverse level and is able to meet the Executor’s demand concerning the organization of any event in Russia. The company has a longstanding experience and is certified in accordance with the ISO 9001:2000 international quality standard, which guarantees the quality of rendering services.
5 Question: Which are the main points in the cooperation with a contractor?
Answer:
First, the estimate should be thoroughly made up from the very beginning issuing out of the budget and wishes of the contracting company, which enables to competently plan the event realization in the future.
Second, all the demands of the Customer should be minutely reflected in the event management contract. This treaty is the principal document on the basis of which the Customer and the participants should get all the needed services of a proper quality.
6. Question: What are other priority issues when organizing an event?
Answer: food and drinks!!!
Apart from security, unique amenities and clients servicing on an exceptional level, the questions of food and beverages are also important for the managers of meetings. They are given special attention when making up a meeting schedule. Is goes without saying that the quality is of priority meaning. Packings with snacks or crumbling pastry have passed into history. Gourmet dinners are also out of place for they distract from the program of the day. In the future, the offered food and drinks selection should be expanded, both in terms of quality and aesthetical attraction. It is also necessary to promote healthy food. Why not to create «oases» of healthy way of life with fresh juices, arrays of tropical fruits, dishes rich in vitamins – healthy, nutritious food, probably with a subtle Asian or other ethnical savour to complement the international character of many events? You might think it has become a global standard but unfortunately it is not like that so far.
7 Question: What gives away a poor event?
Answer:
According to the words of the contemporary analyst Matias Horks: there will be a plethora of commonplace conferences. There is too much mediocrity. Poor food, gloom-casting objects and territories, dull projectors, bored delegates. Therefore, those organizers who offer unusual concepts get the advantage.
8 Question: Where should one look for a conference hall?
Answer:
Hotels, holiday centres and business centres usually dispose modern technically outfitted quarters of diverse scale to hold business events. Such halls can be rented which is a common practice nearly everywhere.
9 Question: How can one find a conference hall that would do for one’s event?
Answer:
1. Independent search of an area for event organizing.
That means that you need to look for a database on the subject, telephone hotels and agencies one after another, compare the prices. Besides you should provide for solution of a range of corresponding problems: accommodation of guests, transport, food and leisure (if any is necessary). So you should be ready to finally pay different companies for all these services, enlist catering services, etc.
2. Address a center of business tourism or a specializing agency.
As a result, after having weighed all pros and cons, many people start to hesitate if they should solve the problem themselves or they should address a professional from the outside, that is to use external service.
In case of a small event (up to 30 people) you could probably manage yourself, and even find an appropriate hall. But if the business event is a large-scale one, with 50 participants and even more (100-1000) – you will need to order a hall rent, some extra services (transport, hotels, sightseeing program and so on). In that case you will not do without specialists…
10 Question: When does one chose hotels and when does one prefer holiday centers?
Answer:
Hotels are convenient because of the possibility to accommodate foreign delegates, as well as owing to additional facilities. Holiday centers are chosen for organizing events with both business and entertaining parts (for example, a corporative out-event with a part-time programme of the day – a seminar in the morning and training or a corporative leisure event in the afternoon). But organizing one-day events there is expedient and expensive (you will have to order transport, full catering, etc. in addition).
Izmailovo Vega
Cosmos
President
